Jotform Sign

Start a signing flow in minutes: upload a file, place signature and form fields, set who signs first, and send. Jotform Sign walks you through assigning roles like employee, manager, client, or witness, and lets you choose whether people sign one-by-one or in parallel. Lock access with passcodes or MFA, set a deadline so links expire on schedule, and add your logo and colors so requests match your brand. Preview each recipient’s view to confirm required fields and guidance are correct, then dispatch to individuals or a bulk list. Recipients open the link on any device and complete a legally valid signature without installing anything.

As documents move through the pipeline, a live dashboard shows who viewed, started, or finished, and triggers reminders based on time or inactivity. If a signer is unavailable, reassign them without rebuilding the packet. Built‑in analytics highlight where people stall, helping you streamline forms and instructions. Every action is captured in a tamper‑evident audit trail—timestamps with date, time, IP, device, and optional location—so you can prove intent and sequence. Compliance with ESIGN and eIDAS is standard, and data is protected in transit and at rest with strong encryption and certified infrastructure.

Put it to work across teams. HR teams send offers, NDAs, I‑9s, and handbook acknowledgments in a single route—candidate, recruiter, HR—while restricting who can see salary details. Property managers issue leases that collect tenant, co‑signer, and landlord approvals, with renewals queued before the end date. Sales and procurement circulate quotes, MSAs, and SOWs with internal approval first, then the customer, and lock pricing sections to authorized roles. For vendor onboarding, require MFA to open the packet, add an expiry window for security, and limit document access to assigned reviewers only.

Build once, reuse everywhere. Convert any finished packet into a template, prefill from a spreadsheet or CRM export, and launch the same agreement to hundreds of recipients with a click. Choose sequential or parallel signing to fit your process, track progress to spot bottlenecks, and let automated nudges keep things moving while you focus on work that matters. When everything’s complete, route final PDFs to your storage, share a secure link with stakeholders, and keep the audit trail for compliance. Update the template when terms change; future sends inherit the new language automatically. Jotform Sign turns signatures into a predictable, automated workflow instead of a chase through email threads.